HR and Staffing Administrator

HR Administrator Duties to include:-Publishing jobs through an online system to relevant websites.-Responding to enquiries from potential applicants.-Planning and setting interviews dates with managers and HR contacts. -Issuing standard written communication with candidates e.g. decline letters and drafting straightforward correspondence e.g. responding to speculative recruitment enquiries-Setting up files and archiving recruitment records for future disposal.-Organising assessment centres.-Maintain candidate management system.-Preparing and issuing contract of employment paperwork and offer packs.-Liaising with new employees and line managers to agree start date.-Liaising with 3rd party supplier to ensure timely completion of security/reference checks.-Inputting new starters details into HR system.-Process all new starter administration required by HR and Payroll.-Delivering welcome meeting for new starters.-Maintaining spreadsheets and databases of candidates and providing regular metrics.-Working in conjunction with the other colleagues to provide cover for the CoE as a whole, this will involve answering phones, supporting other areas of work to ensure that high levels of service are provided. Liaising with stakeholders to ensure an excellent service e.g. dealing with advertising, trying to deal directly with any problems that arise and referring more complex matters to the Recruitment Manager.To deliver work activities against agreed deliverables as scheduled and agreed with supervisor/line manager within the context of the Recruitment function workload and agreed service level agreements.Qualifications/Requirements-Proven ability to communicate professionally and courteously with tact and diplomacy.-Strong administrative experience-Team player with strong desire to be part of a successful team, able to prioritise in order to help the team deliver to deadlines.-PC literate with a good working knowledge of MS Office products.-Ability to deal with staff at all levels and maintain confidentiality at all times. -High level of accuracy with a strong attention to detail. -Must be able to work on own initiative, be proactive and able to adapt to change quickly. -Flexible, problem solver with a can-do mentality.-Excellent communication and interpersonal skills.-Strong customer service mentality and positive approach.Desired Characteristics-Passionate about customer service excellence and pro-active in delivering high standards of service. -Flexible in approach to support overall service delivery, highly motivated-Previous experience within HR-Experience of HR systems