Role overview
About this role
<br /> <p> </p><p><b> JOB PURPOSE </b> </p><p><b></b> </p><p> </p><p>To provide a full secretarial and administrative service to the Manager and additional secretarial assistance and support to other department staff as necessary. </p><p> </p><p> </p><p> </p><p> </p><p> </p><p><b> JOB ACCOUNTABILITIES LINKED TO OBJECTIVE AREAS </b> </p><ul> <li>Undertakes a variety of administrative routines and is able to do so without supervision. </li><li>Acts as a receptionist for visitors, establishes nature and priority of requirement of unexpected visitors or making a later appointment as appropriate. </li><li>Screens incoming telephone calls, where appropriate deals with queries and enquiries within established guidelines or refers calls to others as appropriate. </li><li>Co-ordinates the diary, schedules and co-ordinates travel arrangements for the Manager. </li><li>Co-ordinates arrangements for a variety of internal and external meetings, and assembles appropriate material for the meetings/conferences. </li> </ul> <p><b> </b> </p><p><b> </b> </p><p><b> </b> </p><p><b> </b> </p><p><b> MINIMUM QUALIFICATIONS/EXPERIENCE/KNOWLEDGE/SKILLS </b> </p><p><b></b> </p><ul> <li>10 Years schooling or equivalent </li><li>3 years in an administrative capacity in a medium or large sized company </li><li>Secretarial qualification or diploma is essential </li><li>Shorthand and/or speedwriting would be an advantage </li><li>Must be fully competent in MS Office applications </li><li>Must have a high degree of fluency in spoken and written English </li><li>Pleasant telephone manner and the ability to prioritise work </li><li>Strong administrative skills </li> </ul> <p> </p><p> </p> Please click the Apply now button and search for reference:SS/JA/20501