Role overview
About this role
<br /> <p>Tomorrow you could be living in dynamic Dubai and earning a tax-free salary with global benefits. Starting with two aircraft and a handful of enthusiastic people, we have grown at a phenomenal rate. We are now one of the fastest growing airlines in the world, flying to over 125 destinations across 6 continents. <br /> <br />We are looking for people to join our global family of over 54,000 people from 160 nationalities across a diverse range of disciplines. If you are a high performer, seeking unparalleled career opportunities, join the Emirates team and help us create the future of travel. <b> <br /> <br />The Position:</b> </p><p>JOB PURPOSE <br /> </p><p>To ensure cheques, transfer letters & all payment remittances and advice's processed by the section are handled effectively to avoid any delays in getting payment across to the supplier. <br /> <br />JOB ACCOUNTABILITIES LINKED TO OBJECTIVE AREAS <br /> </p><ul> <li>Segregation, identification and Batching: Group and arrange all bank transfers, letters, drafts & cheques in identifiable lots as per bank mandate ready for manual or machine based signature as the case may be. The jobholder needs to identify correctly the batch of cheques/letters based on the signing limits, to be signed either by group-I or Group II signatories. He also needs to keep a track on the availability of the signatories in the office. The lots so prepared in (i) above need to be distributed for signature to the Business Finance Managers as per the departments/functional areas handled by them. </li><li>Check Stock Maintenance: Maintain and up-date the "cheque signing register" on a daily basis to ensure stock level indicated by the register is in sync with that displayed by the machine. With the consumption level of approx. 2500 cheques p.m. spread over 60 bank accounts, it is important that the jobholder has 'grips' on the availability cheques leaflets at all time. The up-to-date maintenance of this information enables the jobholder to bring up the requirement for additional cheques to the Payments officer. </li><li>Availability of adequate funds: Ensure treasury section is intimated on a daily basis (a detailed excel sheet is prepared by the jobholder) of the cheques despatched (through OCS & Courier) station-wise, currency-wise so that the various bank accounts are adequately funded for the respective currencies. In order to perform this function the jobholder is required to download information from the financial system and sift information relevant in a manner that only the 'released cheques' information is passed on to treasury. This function is very important as failure to do so correctly (i.e. on time & only the relevant info.) can lead to bank accounts being run into over-drawn or even worse, bounced cheques, both of which cost the company money & reputation. </li><li>Distribution of Payment Instruments: Despatch the payment instruments cheques, (bank transfers, or bank drafts) either directly to the overseas supplier or through Finance & Admin Managers (FAMs) - based on the info. in suppliers' master. Ensure suppliers get their dues on time and as per the mode of payment agreed upon with them. (A lost or delayed cheque is as good as 'NO' cheque received). Advise the FAMs (by e-mail) of the details of the cheques sent across (name of the supplier, no. of cheques, Currency, Value). This communication helps FAMs in planning their funds accordingly to enable them adequate repatriation & placement of time deposits to earn max. revenue. It also acts as a proactive forewarn for any cheques lost in transit. </li><li>Interaction with Suppliers: Attend to supplier's queries in respect of remittances made or pending, due approval, signature, etc. Correct information provided in this area goes a long way in helping the officers, to the extent that they are relieved of the query pressure from the suppliers. To ensure this function is carried out efficiently, a good working knowledge of the accounting systems & supplier ledger is very crucial as the job holder will have to query the financial system in order to gather the relevant information. </li><li>Miscellaneous Accounting functions & Stepping in for Sr. Payments assistant This function is precisely the outcome of the increasing volume & activity handling on the Sr. payment assistants. As an 'overflow' the job holder is required to carry out function such as preparation of Journal Entries, matching of bank debit advice to payment vouchers, booking of invoice etc. It is important to ensure that the accounting done by AP is in line with the amounts charged by the banks. Reconciliation of these items with the bank debts is required to ensure correct balances reflected in the books. Timely payment is a critical function of the accounts Payable section. Certain payments like GSA dues, Airline creditor payments, Fuel & Direct Operating cost suppliers are very time bound. In short there is no situation of a "hold back". <br /><b></b></li> </ul> <p><b>Salary & Benefits:</b> </p><p>We offer an attractive tax-free salary, paid in Dirhams, the local currency of the UAE. The Dirham is linked to the Special Drawing Right of the International Monetary Fund. It has been held constant against the US dollar since the end of 1980 at a mid-rate of approximately US$1= Dh3.66. Besides travel benefits normally associated with an airline, more information on employee benefits is available within the 'Working Here' section of this site. By viewing the 'Dubai Lifestyle' section in the site you can also consider the benefits of Dubai as a location to live and work in. <br /> <br /> <br /><b>Experience and Qualifications:</b> </p><p>12 Years schooling or equivalent <br /> <br />MINIMUM KNOWLEDGE </p><ul> <li>Ability to use computerised accounting system along with MS-office packages so as to download required information from the accounting system and handle the same through the MS-office packages. Ability to communicate & achieve utmost co-ordination to ensure timely and smooth movement of remittance instruments. </li><li>Ability to handle large volume especially under tremendous pressure thus ending up in stress and long hours associated with strict deadlines. <br /></li> </ul> <p><b>To Apply:</b> </p><p>To express your interest in the above vacancy please apply on-line by clicking below, and complete our application form. We will then consider your application and contact you should we wish to shortlist you for an interview. Should you not receive an invitation for an interview within 5 weeks please assume that on this occasion you have been unsuccessful. We will retain your details for 12 months unless advised otherwise and re-consider you for future opportunities as they arise. Please also note that if you are not shortlisted you can also update your application at anytime and apply for other opportunities. Thank you for your interest in a career with the Emirates Group. </p> Please click the Apply now button and search for reference:PA/FA/24280