Role overview
About this role
<p>We have been commissioned by one of the worlds’ largest providers of Flight Crew Training to source a Training Administrator on a permanent basis for their business unit in Dubai.</p> <p>Reporting to the Customer Services Manager, you will be responsible for assisting in the day to day operations of the training administration department including coordinating with the authorities for training program approvals, Instructor approvals and local Authority visits and audits.</p> <p>Responsibilities:-</p> <ul> <li>Maintaining the Training records as per the regulatory (FAA/JAA/GCAA) standards.</li> <li>Purchase – Procure the Aviation training manuals from the OEM (Original Equipment Manufacturers) worldwide.</li> <li>Assigning the E-Learning courses based on the regulatory requirements</li> <li>Proactively preparing and ordering the Training Kits for all kinds of trainings.</li> <li>Reports – Preparing the Stock report for the Training materials and Revision Services reference manuals.</li> <li>Collecting Pre-requisite Documents and get approval from Deputy Head of Training</li> <li>Making client records/Check Forms and place in the files (All forms need to be typed out/ needs to make sure latest check forms are used from the Authority website. It should be checked on Monthly basis</li> <li>Making Attendance Sheets and print the exams papers for Initial and Recurrent - JAA Clients</li> <li>Preparing and releasing Training Schedule electronically (through the System)</li> <li>Making Certificates and obtaining signatures by Head of Training/Deputy Head of Training</li> <li>Making the Management Copy right after the Training Completion</li> <li>Maintaining the library includes keeping track of issued Manuals and follow-up, updating technical library manuals periodically and updating of revisions of Manuals and CDs and preparation of Master List of Documents</li> <li>Checking/Arranging quotations - getting approval prior to order and prepares purchase order and follow-up.</li> <li>Head of the Department/Immediate supervisor may assign /delegate some of the functions to his team members on a required basis.</li> <li>Ensuring that all instructors are filling the client records properly and according to the standards of the authority.</li> <li>Developing and implementing efficient training courseware / Client records with the assistance of Head of Training / Deputy Head of Training</li> <li>Based on the regulatory needs, assigning proper E-Learning courses through Learning Management system (LMS) for the clients and providing them certificates once the course is completed. It helps their licenses and ratings to be valid.</li> <li>Maintaining all the training records efficiently in a very professional manner.</li> <li>Conducting Exams online as well as Paper exams and evaluating them and informing the relevant staffs, if any additional ground school training is required.</li> <li>Preparing the classroom with the appropriate training Kits Based on the requirements of the client Course</li> </ul> <p>Desired Qualifications:-</p> <ul> <li>University degree</li> <li>A minimum of 4 years’ experience in which 2 years should be based in Aviation Administration background.</li> </ul> <p>If the above opportunity is of interest to you, please forward your CV to cassie.shaw@zenon.aero</p> <p>Zenon Recruitment is acting as an Employment Agency in regards to this position.</p>